Absence Manager

Smart Leave, Coverage & Absence Management

The Absence Manager automates the entire leave and absence process – from request to approval and handover. Employees can propose a colleague to cover during their absence, while AI suggests the best alternatives based on skills, workload, and availability. Managers maintain full visibility into team capacity and absence trends.

Manual absence management creates gaps and inefficiencies

Many organizations still process leave requests manually or across scattered tools. This causes double bookings, unclear responsibilities, and planning issues. Without structured handovers, teams risk delays, lost information, and extra workload.

Automated leave management with coverage & handover intelligence

The Absence Manager streamlines leave, sick leave, and special absence management. Employees can propose their replacement; AI recommends the most suitable colleagues based on skills, workload, and availability. Handover checklists, reminders, and task tracking ensure a seamless transition and continuity of work.

Digital Leave Requests

Centralized requests for vacations, sick days & special absences

Coverage & Handover

Employees propose replacements; AI recommends best-fit colleagues and generates handover checklists with deadlines

Real-Time Availability

Instantly view who’s available and where capacity gaps appear.

Automated Approvals

Smart workflows with delegate and manager approval

Team Calendar & Notifications

Full visibility across all departments

AI Forecasting

Predicts absence trends and workload risks

HR/ERP Integration & GDPR

Secure, synchronized, and multilingual

How the Absence Manager Works

Request Submission

Employees submit leave requests via app or browser

Propose Coverage

Employees suggest a colleague; AI recommends alternatives based on skills, workload & availability

Approval & Notification

Managers approve the request and coverage plan in one step

Plan Handover

The system creates a handover checklist with tasks, documents & deadlines

Calendar Sync

Approved absences and coverages automatically sync to all calendars and systems

Reporting & Forecasting

Dashboards show absence trends, coverage effort & AI-based capacity predictions

Key Modules for Modern Absence Management

Modul	Beschreibung	Nutzen
Digital Requests	Submit via app or web	Fast & paperless
Coverage & Handover Planner	Employee suggestions, AI recommendations, handover checklists & due dates	Smooth transitions
Approval Workflow	Automated notifications & approvals	Saves time
Team Calendar	Shared visibility for all departments	Transparent planning
Reporting & Statistics	Analysis of trends & absences	Informed decisions
Analytics & Forecasting	AI-powered reports & insights	Predict & plan ahead
System Integration	Connects ERP & HR systems	Unified workflow
Multilingual Interface & GDPR	Global & compliant	Secure scalability

Why Companies Choose the Absence Manager

Up to 80 % less HR administration time

Smooth coverage & structured handovers

Real-time team transparency & AI forecasting

Automated approvals & calendar sync

Fully integrated, secure & multilingual

Reduces disruptions and knowledge loss

Streamline Leave, Coverage & Handover with AI

Automate absence, coverage, and handover processes in one intelligent platform. The Absence Manager ensures smooth operations, clear communication, and smart workforce planning.